Pre 6th August 2026 - Booking Terms and Conditions

Bookings for activities should be made at least four weeks prior to the Activity taking place. Bookings taken at shorter notice than this have a much smaller chance of instructors being available. 

Bookings for buildings should be made at least one week in advance to allow for cleaning. However, it is advised to book at least 3-6 months in advance as our buildings are in great demand. 

All bookings must be accompanied by a non-returnable deposit equal to 25% of the total booking cost within fourteen days of the provisional booking being made. 

Any bookings that have not had a deposit paid within the fourteen day period are considered to be unconfirmed, and may be offered to another booking on the production of the appropriate deposit.

Cancellations must be made in writing to the County Office, or by email to bookings@bowley.org.uk

Cancellation of the booking by the customer will result in the following fees being due:

• Earlier than twelve weeks prior to the start of the event – the non-returnable deposit only will be retained.
• Between twelve and four weeks prior to the start of the event – 50% of the total booking cost shall be due within 4 weeks of the cancellation
• Within four weeks of the start of the event – 100% of the total booking cost shall be due within 4 weeks of cancellation

In the unlikely event that East Lancashire Scout Council cancels any booking or part of a booking, then the full amount, or full amount of that part of the booking, will be returned. Our staff will make every effort to provide alternative accommodation or activities where appropriate.

East Lancashire Scout Council reserves the right to refuse any subsequent booking until all amounts owed from the group have been paid.

East Lancashire Scout Council reserves the right to cancel a booking in the event of unforseen circumstances (force majeure).

East Lancashire Scout Council’s decision is final when classifying groups. 

The following guidance is given:

• East Lancashire Scouts are Scout Groups registered in East Lancashire under The Scout Association
• Other Youth Groups are other not-for-profit groups run primarily for the benefit of people under the age of eighteen. Generally, these groups will be staffed by volunteers, and do not include schools or other groups in the school category. 
• Schools include all nursery, primary, secondary, and sixth-form schools, including forest schools and other similar not-for-profit groups. This category also comprises of charitable organisations that are not young people oriented. 
• Corporate groups include businesses, profitable training groups, and other profit making organisations. This category also includes private functions.